Swefling Parish Council Minutes 12th June 2018



  1. Attendance and Apologies


Attendees                                                                               Apologies for absence

Cllr John Stanley (Chair)                                                        Cllr Stephen Burroughs

Cllr Isobel McGovern (Vice-Chair)                                          Cllr Martin Wyard

Cllr Audrey Lummis

Cllr Jude Chin                                                                         In attendance

Cllr John Tesh                                                                         Maureen Philpot (Clerk)

Cllr Julia Kinsey


  1. Declarations of Pecuniary and Non-Pecuniary interests

There were no declarations


  1. Public Forum
  2. a) No public in attendance.
  3. b) To receive a report from Cllr Stephen Burroughs (to be circulated).


  1. Minutes of the last meetings
  2. a) The minutes of the meeting held on 8th May 2018 (copies of which had been previously circulated) were proposed by Cllr Jude Chin and seconded by Cllr Isobel McGovern. These were approved as a true and accurate record and signed by the Chair.
  3. b) The minutes of the Annual Parish meeting held on 8th May 2018 (copies of which were previously circulated) were proposed by Cllr Julia Kinsey and seconded by Cllr Audrey Lummis. These were approved as a true and accurate record and signed by the Chair.


  1. Matters arising

7a) The Chair has made a formal complaint against Suffolk Highways and their legal team regarding the erection of 30 mph signs.


  1. Village
  2. a) 121 Bus Route

There was a discussion regarding the bus route going through Swefling. The route costs £1,200 per year to run and needs contributions from the surrounding villages to survive. Laxfield will contribute £100 per year if 5 other parishes are also willing to do so. Bruisyard are prepared to contribute £50 per year and Great Glemham are considering supplying their own transport. There are 5 or 6 people use the weekly bus from Swefling.

Action: This item will be added to the Agenda for next months’ meeting where there will be a discussion whether the Parish Council will contribute £100 per year. The clerk will ring Great Glemham to find out the situation as far as they are concerned.

  1. b) Village Noticeboard

The clerk had received an e-mail regarding a company who supplies new village noticeboards. This would appear to cost at least £839 + VAT for the size required.

  1. c) Speed signs

There have been no speed signs erected as yet. As previously mentioned the Chair has lodged a formal complaint and Jane Swift told him that she will deal with the complaint.

Action: If nothing has been done, this matter will be raised with the local MP and Radio Suffolk. It was proposed to give Jane Swift another call and if no action then go to press.

  1. d) Village Fete

It was understood that support from the Village Fete would no longer support Jubilee Field.

This appears to be a misunderstanding and the Parish Council will wait for a decision from the Village Fete Committee.


  1. Finance

Cheques were signed for:      Andy Franklin              Mower expenses         £29.00

SALC                           Membership                £134.99

John Stanley               Printing Inks                £28.46


Bank Statements:

Community Account held:      £3,3325.50                  on 2nd May 2018

Savings Account held:            £1,854.69                    on 2nd May 2018


Proposed by: Cllr Jude Chin Seconded: Cllr Isobel McGovern

Action: The clerk to contact BDO regarding a new returns form


  1. Correspondence
  2. a) GDPR

The Government have tabled an amendment excluding Parish Councils from appointing a data protection officer. In the meantime the clerk will register as the data protection officer at the end of June when the web site will be up and running.

  1. b) New East Suffolk Council

An e-mail was circulated to all councillors regarding the setting up of the new Suffolk Council.

  1. c) Seat in memory of Keith Goodman

No news at the moment because Jill Abbott has been away.

  1. d) Neighbourhood Watch

It was noted that the neighbourhood watch no longer exists. Due to thefts and unknown vehicles spotted in the village it was suggested that this matter be raised with the local police. A telephone link was suggested.


  1. Next meeting

The date and time for the next meeting is scheduled for Tuesday 10th July at 7.30 pm in the Village Hut.

The meeting closed at 8.55pm.



Maureen Philpot

Swefling Parish Clerk

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